Paperless Invoicing: Is It Better Than Paper Invoice?

paperless invoicing

Yes, this is where “paperless” starts to become synonymous with “awesome” 🙂 . According to the reports, business waste includes 50% of the paper. This is where one can think of going paper-free and contributing to nature. If you are not able to decide whether paper-free invoicing is for you or not, listing the pros & cons of paper-free invoicing would help you make the decision. Lastly, we recommend selecting a bank-independent turnkey system with the ability to accommodate Automated Clearing House payments, wire transfers, and virtual card payments.

  • In many organizations, the Accounts Payable process can take days and involves passing hard copy invoices all over your office, where they can get lost or misplaced.
  • As a bonus, we’ll even discuss how layering automation onto the paperless workflow can make your process truly effortless and efficient.
  • Hard-copy invoices get damaged, lost, misfiled, and sent to the wrong person all the time.
  • Now let’s see how easily you can adopt the digital invoicing method.
  • The problem is that most companies approach paperless invoicing as an automation project.
  • While having a paperless and automated invoice approval process has many advantages, it is not always the right option for your business.

If your vendors are still using hard-copy invoices, you’ll have to scan them, but Stampli’s OCR will extract all the data quickly and accurately. Before we get into the actual steps to go paperless, we’d be remiss if we didn’t offer a quick word on project planning. If you’ve worked in corporate environments long enough, you know it can be tricky to change a long-used process. Now that you have the information required to be fed into the digital format, you are not supposed to do it manually.

Paperless Invoices vs. Paper Invoices

Paper, printer cartridges and time-intensive manual labor are not cheap and all of these costs can be reduced or eliminated by transitioning to a paperless invoicing system. As we discussed, the two main alternatives to invoice processing automation are paper invoices and emailed PDF invoices. In fact, our touchless capture rate is at 62.2 and 95.8 for Medius Average and Best in Class, regardless of invoice receipt method. Paperless invoicing is a modern, agile, and convenient approach to processing incoming payments.

paperless invoicing

The best approach is to sort your vendors by annual invoice count and then contact the top 10 vendors to check if they support electronic invoices. Some vendors might continue to send paper invoices to the stakeholders. It enables you to access the invoice data on any device, from any location, at any time, and anytime you want.

Supplier portal for vendor invoices

After confirmation, they will check the purchase order (PO) to ensure that the values match those on the invoice, and then it is forwarded for approval. In this event, the AP department must first verify that the supplier exists then enter their details manually, including coding and approvers. Antiquated systems, fragmented law firm bookkeeping invoice processing, and a one-size-fits-all approach to billing can have a negative impact. If you want to make the transition from paper documents, you should ensure to involve your entire team in the approval process. Inform all employees about the upcoming changes and the benefits of the paperless invoice process.

Before deciding on an accounts payable software, look into the following. For instance, check whether your tax bureau will accept e-invoices or digital copies of receipts to support expenses claimed on your tax return. Going paperless may be efficient, but it’s equally important to verify if you are not violating any regulatory laws by doing so.

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