Workflows are a set of steps that will lead to an outcome that is specific, such as accomplishing a task, or implementing new policies. They’re commonly used in product-manufacturing environments, but they can be useful in almost any professional context. Workflow templates let teams quickly and efficiently create a process which helps to achieve their goals without re-inventing the wheel.
The most important aspect of creating a workflow is identifying the individuals involved and their roles. This includes the person who initiates the process and any other people or systems that have to be checked for information or approval. Once all the stakeholders are identified, it is possible to determine potential bottlenecks and obstacles. These are typically areas where the workflow may not flow as expected. For example, a lack in communication or an inefficient process.
It’s also possible to identify possibilities to automatize. For instance, if the new-hire process requires extensive manual interaction with the system, it may be worthwhile to find a way automate certain of these tasks. This will free up time for more value-adding tasks, like training new employees.
Once a workflow is in place and you have it set up, you can create a collaborative tool online that lets everyone access and read a document. This ensures that all team members know their responsibilities, which can help foster a culture of cooperation and openness. It’s an excellent method of eliminating siloed communications and increasing productivity.